Professional Email Templates

23 Professional Email Templates for Business Success

An email’s ability to stand out in a congested inbox or receive high open rates and engagement can depend on how well it is worded. To help you with your email marketing campaigns and sales outreach, we provide and analyze 23 business email templates in this article.

We’ll break down the components of what makes a great professional business email, from email format to email copy, for each sort of professional email template.

It has been around for a very long time and, when properly maintained, produces long-term success for your marketing initiatives. However, even if email marketing is still very powerful today, writing the copy for those emails has never been very simple.

23 Professional Email Templates for Business Success

Invoice email template

Hello [name]

The invoice for the [industry] services we rendered between [date] and [date] is attached.

You may quickly make the payment by clicking on this [payment link].

To obtain a copy of your receipt in CSV or PDF format, click the following link: [Put link here]

Do not hesitate to contact us if you have any questions.

I appreciate your trust.

[Name of company]

Welcome email template

Hello, [name]

Welcome to [name of company]. We are delighted to welcome you to our group.

The [add objective and mission of your brand] is to [create].

We promise to communicate solely with you via email [include how frequently you’ll send emails].

All of our emails will provide helpful information to aid you on your trip, and on occasion, we might suggest a product that we think you’ll like.

We hope you enjoy your time with us and invite you to peruse our [educational resources for your brand] in the interim.


[Company name]

Sales email template

Hello [Name]

I hope you are well and reading my email. Let me begin by saying that I am a huge fan of your work and that it has motivated me to push myself over my perceived boundaries!

I’m contacting you for [reason].

After carefully examining [target company], I see that there is room for improvement in [improvement area]. I would be more than pleased to speak with you about how I have assisted many others in making improvements in the same area.

Would you be open to a brief phone call to go over how our [product/service] might be able to assist you?



Confirmation email template

Hello [name]

Thank you for visiting our store. Your order has been received, and we are working on it immediately.

We will notify you once everything is confirmed and ready to ship. The next email that you get will include tracking information and other specifics.

You will get Free Shipping on your subsequent order to say thank you. Use Promo Code [insert promo code] at your subsequent checkout to receive the discount!

We’ll talk soon.

Verification email template

Hello, [name]

I appreciate you subscribing to my weekly newsletter. You must verify your email address before we can proceed.

You can join us by clicking the button below and verifying your email address.

[CTA button]

Follow-up email template

Hi [name],

I can comprehend that you’re probably incredibly busy.

To follow up on my most recent email, I’m writing you. Since I haven’t heard from you yet, I was wondering whether you’ve had a chance to consider my suggestion.

It would be wonderful to hear from you again. So, if you have a moment, please let me know.


(Your name)

A shipping confirmation email template

Hello [name]

Your [name of the item] is on its way!

Within [timeframe], you can anticipate it to arrive at your shipping address.

[Order Number] is the number for the order

Check the progress of your order here [Insert tracking information].

We appreciate your support.

Review email template


You just bought [product] from [your business].

We sincerely hope you’re having as much fun as we are! We want your honest view!

Your advice might be useful to many other consumers trying to determine whether to buy our items.

Please write your review of [product/service] if you have 5 minutes to spare.

[Link to evaluations]

Thank you.

Abandoned cart email template

Hello, [name]

Happy news, the [item] is still in your cart and is eagerly awaiting your order!

Order by the deadline to receive a [% discount]

To access the checkout page, click the button below.

CTA: Add to Cart

Call invite email template

Hello, [Name].

Thank you for requesting the free consultation. I am very much looking forward to speaking with you.

Could you please plan a time and date for our call by clicking this link [insert a link to your scheduling software]?

Reply to this email if you have any queries about the call. I will respond as soon as possible.

Thank you very much.

[Your signature here]

Event email template

Hello, [Name].

It’s that time of year again for our [name of the event].

Today is [explain your event in roughly two lines].

You’ve become an important part of our team; we’d appreciate it if you could join us, but we understand if you can’t.

Please RSVP by clicking this invitation link [insert link].

Thank you very much.

[Your signature here]

Thank you email template

Thank you for making an effort to meet with me today. Our chat was quite interesting to me.

I am interested in learning more about this opportunity, and I am convinced that my talents and experience will help me thrive in [job position] at your organization.

I eagerly await your response regarding the following steps. If you have any questions, please let me know.

Thank you once more, and I hope to hear from you soon.


[Your surname]

Blog post email template

Hello, [Name].

I wanted to let you know that I have released a new post on my blog that I am confident you will find beneficial.

You will learn [explain in 2 to 3 lines] in this post.


Check it out by clicking here


If you agree, please feel free to share it with your followers. They would benefit from it. Here’s a convenient Tweet link [insert Twitter share link]. Click here to share it right now…

Thank you very much.

[Your signature here]

Meeting invitation email template

Hello [name],

A meeting has been organized to discuss [meeting purpose] and [additional meeting objectives].

I hope to see you at [place], at [time], and on [day].

The agenda for our meeting is as follows:

[Agenda for the meeting]

Please let me know if you cannot confirm your attendance or have any concerns.

Have a wonderful day!

Podcast invite email template

Hello, [Name].

I recently discovered your work while listening to [insert podcast name]. You provided much good information there.

I wanted to let you know that I also host a podcast. I was curious if you’d be intrigued by [add name + link] appearing on it.

The podcast has [say how many subscribers, downloads, and so on]. Celebrities such as [names] have already taken part.

Do you want to know more? I will gladly interview you at a time and place agreeable to you.

Thank you very much.

[Your signature here]

Survey email template

We hope you like our [product/service]!

We are constantly striving to improve our services. We would appreciate it if you could take [amount of time] to complete the following survey.

[Survey link or CTA]

Your response will be used to enhance our goods and services.

Thank you very much.

[Name of the company]

Blog promotion email template

Hello [Name],

I just finished reading your post [add post title]. It’s both well-written and practical. I particularly enjoy how you [explain a couple of post-specific features].

I’m sending you an email today to let you know I finished the post [add post title + link].

It is connected to your article on [add post name]; thus, I believe you will find it useful. Could you please look at it and let me know what you think?


[Your signature here]

Customer service email template

We’re sorry to hear about your [customer concern].

[Customer problem] is already being addressed by our staff. Meanwhile, please provide us with your feedback and recommendations for improvement.

We will provide an update within the next [time frame].

Thank you for informing us.


[Your surname]

Newsletter email template

Hello, [Name].

Here’s a collection of the most recent posts from our blog and other websites.

[Title of the first article with a link]

[The first article description]

[Title of the second article with a link]

[The second article description]

[Title of the third article with a link]

[The third article description]

Thank you very much.

[Your signature here]

Discount offer email template

Hello, [Name].

Thank you so much for choosing [your company name].

We have been in business for so long because of folks like you. To express our gratitude, we have produced a discount coupon only for you.

Use the code [unique code number] to receive a discount of [add a percentage or amount of discount] on any purchase in our store [insert hello [name],

Thank you for your inquiry about [business and service].

My name is [name], and I work at [company].

Let me give you a quick overview of our work before we begin.

[Include your offer]

We also have many satisfied clients prepared to speak well about our work. You can read their reviews here: [Insert hyperlink]

If you are interested, don’t hesitate to get in touch with me to set up a phone call to discuss your problems further: [Link to Meetings]

I am excited to meet you,

[Your surname]

 link to your online shop].

But don’t delay! The deal is only available to the first [number of people or time limit] individuals who purchase it.

Thank you very much.

[Your signature here]

Formal email template

Thank you for your inquiry about [business and service].

My name is [name], and I work at [company].

Let me give you a quick overview of our work before we begin.

[Include your offer]

We also have many satisfied clients prepared to speak well about our work. You can read their reviews here: [Insert hyperlink]

If you are interested, don’t hesitate to get in touch with me to set up a phone call to discuss your problems further: [Link to Meetings]

I am excited to meet you,

[Your surname]

Influencer email template

Hello, [Name].

I’ve followed you on [social network name] for quite some time. You share a lot of [stuff] and have a large following.

I’ve also noticed that you distribute a lot of beneficial things.

So I’m writing to let you know that I have the next product for you to market. It’s named [add name + product link]. It is beneficial [explain the product].

I am confident that you and your followers will enjoy it. You can use it to [describe the applications].

Please let me know if you want to publicize it. We will send you a product sample. We can also assist you in creating the content, and we will compensate you for your time.

Thank you very much.

[Your signature here]

Feedback request email template

Hello, [Name].

I hope you’ve been pleased with our services thus far.

We want to keep providing the finest service possible. Could you please take five minutes to complete this feedback form [share link to form] for us?

Please be truthful in your responses. Don’t be scared to express your dissatisfaction with something. We take your feedback seriously and are ready to make adjustments to serve you better.

Thank you very much.

[Your signature here]


Writing emails can be difficult, but we hope that our professional email templates help. Use the business email examples above to increase the chances of your email being viewed and responded to, whether you’re writing an employee referral letter, a survey request email, or inviting your email subscribers to a webinar.


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